Topic: technology

Automating Bank Deposits Offers Instant ROI

Manual processing takes 130 hours a year but 63% of firms have found a better way. By Roman H. Kepczyk Quantum of Paperless One of the easiest processes to convert to paperless with an immediate ROI is the firm’s system for depositing client checks. Manually receiving and physically going to the bank to deposit checks can be time-consuming and subject to too many errors. The manual procedure requires firms open mail on a daily basis, make copies to file in a binder, complete deposit slips and then send a person physically to the bank, which can easily take a half hour every day, five days per week, 52 weeks per year.

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Tech Tools for Today’s Properly Equipped Field Audit Teams

The right monitors, scanners and web tools. By Roman H. Kepczyk Quantum of Paperless The advent of today’s audit “document container” applications has transitioned every aspect of audit production into a digital format. MORE on TECH SPENDING: Accounting Firms Run on More than Checklists Alone | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | Is Your Network Drive a Disaster Waiting to Happen? | Intranet Is the Best Place for Firm Knowledge | Digital Fax Has Benefits You May Be Ignoring | Wireless Is Hot, and Here’s How to Handle It | How Safe Is […]

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Going Paperless Means Training Clients, Too

And putting a fail-safe system in place. By Roman H. Kepczyk Quantum of Paperless One of the most critical steps in transitioning a firm to a “paperless” environment is capturing information in a digital format at its “root” source as that information enters the firm. MORE ON TECH SPENDING: How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | Digital Fax Has Benefits You May Be Ignoring | Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | How to Choose the Right Backup System | Where […]

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How to Cut Tax Prep Costs with Scanners

Beating the rush to front-end scanning. By Roman H. Kepczyk Quantum of Paperless Most tax clients will continue to deliver their organizers and supporting tax documents to firms on paper. So firms are learning quickly how to effectively scan and manage those tax documents at the lowest possible cost.

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Making Digital Tax Process Easier Is All About the Workflow

4 ways the new breed of workflow application can simplify your tax season. By Roman H. Kepczyk Quantum of Paperless The most important aspect of transitioning the firm’s tax process to a digital environment is managing electronic files that are no longer physically viewable in assorted stacks around the office. This requires a digital tax workflow system that lets everyone know the status of every return and easily connects that person to digital copies of the return and the source documents. Under traditional manual tax systems, firms utilized due date tracking databases that identified when a return was due, but not what information was missing, or the preparation, review or extension status.

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Intranet Is the Best Place for Firm Knowledge

Intranets are the best way to capture and centralize firm knowledge. By Roman H. Kepczyk Quantum of Paperless Firm knowledge and information is usually stored in one of four “buckets.” The most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. Files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files.

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Digital Fax Has Benefits You May Be Ignoring

3 ways to maximize your system. By Roman H. Kepczyk Quantum of Paperless Accounting firms striving to capture all data in a digital format need to go beyond paper and include fax and voicemail systems as well. At leading firms today, 66 percent of firms have a digital fax system that integrates with email for digital delivery, 37 percent are using video calling, and 27 percent use instant messaging. MORE ON TECH SPENDING: Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | When to Adopt Microsoft’s New Office Apps | What Windows 8 Means for How Accountants Will Work in […]

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Wireless Is Hot, and Here’s How to Handle It

What you need to know to go from Wi-Fi to Mi-Fi. By Roman H. Kepczyk Quantum of Paperless One of the revolutions in remote connectivity is happening within your cellphone, as digital cellular providers have beefed up and expanded their networks to provide reliable Internet access to remote devices. About 94 percent of firms utilize smartphones for access to email, calendar and contacts, and 33 percent provide tablets or netbooks to senior management, according to the Association for Accounting Administration. MORE ON TECH SPENDING: How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | When to Adopt Microsoft’s New Office Apps | What Windows 8 Means for How […]

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How Safe Is Your Internet Lifeline?

Two strategies to minimize business risk from Internet failure. By Roman H. Kepczyk Quantum of Paperless The Internet has had a profound impact on accounting firm operations and communications. What if you lost your Internet connection? On April 13?

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True Cost of Moving to the Cloud

Debate erupts at CPA Trendlines Linkedin group…

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VIDEO: Soloists Drive Mobile Tech Trend in Accounting, with Rick Telberg

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The 9 Ways Managing Partners Leverage Technology for a Competitive Edge

Emerging trends and winning strategies in Quantum of Paperless: The Partner’s Guide to Accounting Firm Optimization…

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4 New Rules for Success from 4 Top Tech Execs

Views from from Doc.it, Thomson, 2020, eFilecabinet…

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