Topic: technology

3 Steps to Truly Reliable Backup

If you still have a tape drive, you won’t for long. By Roman H. Kepczyk Quantum of Paperless Your firm’s safety net in the event of any disaster is your data backup. It better be consistently performed and securely stored offsite. Typically, firms have a problem when their old backup systems fail or the tapes don’t complete because there’s too much data to fit. This is becoming a common problem as more data and more applications add significantly more volume, making the backup application require more storage and a longer running time to complete. MORE ON TECH SPENDING: Moving to the Cloud? Do These 6 Things First | 4 Steps to Save On Hardware Spending | In a Pinch, Use Your […]

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Making IT Matter to Accountants

4 added values, plus questions you both should be asking. By Donny C. Shimamoto, CPA.CITP IntrapriseTechKnowlogies Back in the olden days of 2003, business philosopher Nicholas Carr published an earthshaking article in Harvard Business Review under the title of “IT Doesn’t Matter.” He said that IT had essentially become a commodity, something that every organization had, something that had become so relatively inexpensive that all organizations were – with regard to IT – equal. RELATED: IT Nerds Need Budget Help | 8 Ways to Wrestle Software Subscriptions Into Submission | IT Hardware Gets Even More Complex (Great!) | How Accounting Geeks and Techie Nerds Can Play Nicely Together

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Moving to the Cloud? Do These 6 Things First

How to know when to scrap your old server. By Roman H. Kepczyk Quantum of Paperless In almost every firm, the core computers used for all applications are internal file servers. Down time for a day or two is a disaster. If that out-of-service stoppage stretches to a week or more, your partner income will suffer measurably. MORE ON TECH SPENDING: 4 Steps to Save On Hardware Spending | In a Pinch, Use Your Phone as a Scanner | Do You Have 3 Computer Monitors? Why Not? | Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ […]

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IT Nerds Need Budget Help

Accountants must define categories of expenditures. By Donny C. Shimamoto, CPA.CITP IntrapriseTechKnowlogies If you think the brainiacs in the IT department are going to tell you how to divvy up their budget into capital and operating expenditures, you’re in for a surprise, and not necessarily a good one. IT people are smart, but they aren’t accounting smart, which, as we all know, is a very special kind of smart.

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4 Steps to Save On Hardware Spending

Where laptops rule at CPA firms today. By Roman H. Kepczyk Quantum of Paperless Getting the right mix of mobility is critical for firms today. Today’s rule of thumb is that everyone who works out of the office one day or more per week should have a laptop as their only machine. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Automating Bank Deposits Offers Instant ROI | The 3 Reasons Firms Are Migrating to Digital Timesheets | Digital Tools Streamline Audit Production | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process […]

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8 Ways to Wrestle Software Subscriptions Into Submission

One question leads to another. By Donny C. Shimamoto IntrapriseTechKnowlogies Budget talks between accounting and information technology departments can get pretty complicated. Accountants know budgets; IT folks know IT. Not many people know both. RELATED: IT Hardware Gets Even More Complex (Great!) | How Accounting Geeks and Techie Nerds Can Play Nicely Together But you don’t have to know both if you know the right questions. One area of special concern is budgeting for subscriptions to software.

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In a Pinch, Use Your Phone as a Scanner

With upfront scanning, 78 percent leverage on-screen review. By Roman H. Kepczyk Quantum of Paperless  One of the keys to optimizing accounting firm production processes is capturing information at its “root” source – the moment data enters your firm, regardless of the format – mail, fax, email or on a flash drive. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ when Partners Demand Monthly P&Ls on Paper | Digital Tools Streamline Audit Production | Tech Tools for Today’s Properly Equipped Field Audit Teams | How to Cut Tax Prep Costs with Scanners | Why Firms Need Document Retention Standards […]

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IT Hardware Gets Even More Complex (Great!)

Some questions for both accountants and IT. By Donny C. Shimamoto IntrapriseTechKnowlogies Budget season is a good time for accountants and IT wonks to get together for a heart-to-heart about hardware. Computers and peripherals aren’t like the hardware of yore. They’re omnipresent in the organization. They have strings attached. They have special issues in obsolescence. Sometimes it’s hard to draw a line between hardware and software. RELATED: How Accounting Geeks and Techie Nerds Can Play Nicely Together Here is a suggested a series of questions that accountants and IT wonks should address as they make budget decisions. Here are a few of the ones that relate to hardware:

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Do You Have 3 Computer Monitors? Why Not?

It’s the new norm. By Roman H. Kepczyk Quantum of Paperless The best place to start a conversation on computer hardware is with monitors – the easiest place to see an immediate return on your IT investment. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Automating Bank Deposits Offers Instant ROI | The 3 Reasons Firms Are Migrating to Digital Timesheets | Digital Tools Streamline Audit Production | Accounting Firms Run on More than Checklists Alone | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow […]

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