Topic: tech trends

In a Pinch, Use Your Phone as a Scanner

With upfront scanning, 78% leverage on-screen review. By Roman H. Kepczyk Quantum of Paperless  One of the keys to optimizing accounting firm production processes is capturing information at its “root” source – the moment data enters your firm, regardless of the format – mail, fax, email or on a flash drive. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ when Partners Demand Monthly P&Ls on Paper | Digital Tools Streamline Audit Production | Tech Tools for Today’s Properly Equipped Field Audit Teams | How to Cut Tax Prep Costs with Scanners | Why Firms Need Document Retention Standards | […]

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IT Hardware Gets Even More Complex (Great!)

Some questions for both accountants and IT. By Donny C. Shimamoto Strategic Technology Decisions Budget season is a good time for accountants and IT wonks to get together for a heart-to-heart about hardware. Computers and peripherals aren’t like the hardware of yore. They’re omnipresent in the organization. They have strings attached. They have special issues in obsolescence. Sometimes it’s hard to draw a line between hardware and software. RELATED: How Accounting Geeks and Techie Nerds Can Play Nicely Together Here is a suggested a series of questions that accountants and IT wonks should address as they make budget decisions. Here are a few of the ones that relate to hardware:

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Do You Have 3 Computer Monitors? Why Not?

It’s the new norm. By Roman H. Kepczyk Quantum of Paperless The best place to start a conversation on computer hardware is with monitors – the easiest place to see an immediate return on your IT investment. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Automating Bank Deposits Offers Instant ROI | The 3 Reasons Firms Are Migrating to Digital Timesheets | Digital Tools Streamline Audit Production | Accounting Firms Run on More than Checklists Alone | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow […]

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Firms Need a ‘Learning Culture’ to Stay Current

Training has to be given chargeable credit. By Roman H. Kepczyk Quantum of Paperless For many firms, the ability to identify, standardize and implement best practices is the last remaining competitive advantage in business today as communications tools and access to technology have become available to everyone. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ when Partners Demand Monthly P&Ls on Paper | Digital Tools Streamline Audit Production | Tech Tools for Today’s Properly Equipped Field Audit Teams | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | Intranet […]

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Who’s Minding Your Client Contact Information?

Leading firms are centralizing client contact updates for consistency, efficiency, security. By Roman H. Kepczyk Quantum of Paperless Many firms today maintain contact information within multiple applications such as practice management, Outlook, tax systems, and other marketing and CRM (customer relationship management) programs. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Digital Tools Streamline Audit Production | Accounting Firms Run on More than Checklists Alone | Going Paperless Means Convincing Clients First | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | New Tech Tools for the 24/7 Accounting Firm | The Single Best […]

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Walking the Walk with a Radical CPA

Get real. Get up from your desk. Go for a ‘gemba’ walk. By Tom Hood The Radical CPA I remember sending a video intro to Jody Padar’s first meeting of IC Opportunities where I read a quote from the February 2012 edition of Fast Company magazine in which the editor, Robert Safian, intro­duced the concept of “Generation Flux” and it reminded me of Jody and her tribe: “In our hyper-networked, mobile, social, global world, the rules and plans of yesterday are increasingly under pressure; the enterprises and individuals that will thrive will be those willing to adapt and iterate, in a disciplined, unsen­timental way… Generation Flux is a term that describes all of this — the chaotic business era that we […]

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Standardize QuickBooks Support for Clients

Licensing can get expensive. By Roman H. Kepczyk Quantum of Paperless In the United States, QuickBooks is the most dominant small business accounting product on the market and will be the application that the majority of the firm’s clients use. Therefore, it is obvious that the firm must become proficient with supporting QuickBooks. MORE ON TECH SPENDING: How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Digital Tools Streamline Audit Production | Making Digital Tax Process Easier Is All About the Workflow | When to Adopt Microsoft’s New Office Apps | What Windows 8 Means for How Accountants Will Work in the Future | How to Choose the Right Backup System | How to […]

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Social Business: How New Communication Tools Are Revolutionizing the Accounting Profession

And yet, the heart of the CPA business remains a constant. By William R. Pirolli, CPA, CFF, PFS, CGMA The Radical CPA: New Rules for the Future-Ready Firm At the heart of our profession are people… connecting with people. The human connection to the information we deal with is what makes our profession so personal and rewarding. It should always be at the heart of what we do. The ways we connect have changed dramatically over time. While we all still use the telephone, fax, face-to-face meetings and the occasional written note, the invasion of Facebook, LinkedIn, Twitter, Skype, YouTube, Instagram, cloud-based services and that smartphone or tablet you might be reading this on all serve to make our communications […]

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How to Choose the Right Client Portal Solution

Most firms already have. What’s holding the rest back? By Roman H. Kepczyk Quantum of Paperless Many firms have emailed clients copies of tax returns and financial statements over the years. Unfortunately, this is not the most secure method as the firm does not have control of the various Internet service providers and the relay servers between the firm’s email server and the client’s email account. MORE ON TECH SPENDING: Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ when Partners Demand Monthly P&Ls on Paper | Digital Tools Streamline Audit Production | Tech Tools for Today’s Properly Equipped Field Audit Teams | Going Paperless Means Convincing Clients First | Intranet Is the Best Place for Firm Knowledge […]

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Identity Theft: Clients Wonder if They Can Trust their Accountants

The do’s and don’ts clients should hear from you first. By Rick Telberg CPA Trendlines Americans were already afraid of identity thefts involving big companies like Target, Sony and Anthem Blue Cross. Now the fear and distrust is starting to infect tax and accounting firms. Taxpayers using professional tax preparers are increasingly worrying about the security of their personal financial information, up 6 percentage points from last year, according to CPA Trendlines sources. Six percentage points may not sound like much, but when it’s a 40% growth rate. At that pace, if unchecked, next year 29% of clients would need reassurances. The big data breaches are already legion — Target, Sony, Anthem Blue Cross. But when taxpayers start to suspect the security […]

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Jody Padar’s New Vision for the ‘New Accounting’

Five ways the new generation of CPAs is changing the profession. By Gale Crosley The Radical CPA: New Rules for the Future-Ready Firm When CPA Jody Padar joined her father in his practice after eight years in a traditional mid-market firm, she assumed that his clients would become theirs. But Jody’s dad had a different idea. He believed his daughter should learn how to build a client base, not just serve an existing one. The approach may not have been what Jody was expecting, but the experience of seeking out and developing client relationships was formative. In fact, she leveraged it to create New Vision CPA Group in Chicago, which provides complete accounting and tax solutions. Jody and her firm are part […]

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Streamlining Bill-Paying at CPA Firms

A dedicated credit card is the solution. By Roman H. Kepczyk Quantum of Paperless Processing accounts payable is another of the manually intensive processes within the firm’s administrative department that can be significantly streamlined through digital processes. MORE ON TECH SPENDING: Automating Bank Deposits Offers Instant ROI | Digital Tools Streamline Audit Production | Tech Tools for Today’s Properly Equipped Field Audit Teams | Why Firms Need Document Retention Standards | Digital Fax Has Benefits You May Be Ignoring | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | How to Choose the Right Backup System | How to Know It’s Time to Scrap Your Old Server | Where Laptops Rule at […]

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Automating Bank Deposits Offers Instant ROI

Manual processing takes 130 hours a year but 63% of firms have found a better way. By Roman H. Kepczyk Quantum of Paperless One of the easiest processes to convert to paperless with an immediate ROI is the firm’s system for depositing client checks. Manually receiving and physically going to the bank to deposit checks can be time-consuming and subject to too many errors. The manual procedure requires firms open mail on a daily basis, make copies to file in a binder, complete deposit slips and then send a person physically to the bank, which can easily take a half hour every day, five days per week, 52 weeks per year.

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