Topic: tech trends

The 3 Reasons Firms Are Migrating to Digital Timesheets

But staffers need convincing and partners are still the biggest slackers. By Roman H. Kepczyk Quantum of Paperless Studies done over the past two decades have clearly shown that there is a significant improvement in realization for firms that enter, release and post time and expenses on a daily basis. This process allows for daily or “hotel” type billing, which is sent out with the completion of each billable project. As many as 32 percent of firms today are still using manual billing sheets, while the rest of the industry is preparing the majority of invoices on screen, according to a survey of 300 multi-owner firms.

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Digital Tools Streamline Audit Production

Say good-bye to your old friend “SALY” By Roman H. Kepczyk Quantum of Paperless Traditional audit practices use the previous year’s audit programs and processes updated for the current year as their standard operating plan. MORE ON TECH SPENDING: Tech Tools for Today’s Properly Equipped Field Audit Teams | Accounting Firms Run on More than Checklists Alone | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | Is Your Network Drive a Disaster Waiting to Happen? | Intranet Is the Best Place for Firm Knowledge | Digital Fax Has Benefits You May Be Ignoring Eventually […]

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Tech Tools for Today’s Properly Equipped Field Audit Teams

The right monitors, scanners and web tools. By Roman H. Kepczyk Quantum of Paperless The advent of today’s audit “document container” applications has transitioned every aspect of audit production into a digital format. MORE on TECH SPENDING: Accounting Firms Run on More than Checklists Alone | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | Is Your Network Drive a Disaster Waiting to Happen? | Intranet Is the Best Place for Firm Knowledge | Digital Fax Has Benefits You May Be Ignoring | Wireless Is Hot, and Here’s How to Handle It | How Safe Is […]

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Accounting Firms Run on More than Checklists Alone

How savvy firms capture their best practices and foster continuous improvement…

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Going Paperless Means Training Clients, Too

And putting a fail-safe system in place. By Roman H. Kepczyk Quantum of Paperless One of the most critical steps in transitioning a firm to a “paperless” environment is capturing information in a digital format at its “root” source as that information enters the firm. MORE ON TECH SPENDING: How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process Easier Is All About the Workflow | Why Firms Need Document Retention Standards | Digital Fax Has Benefits You May Be Ignoring | Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | How to Choose the Right Backup System | Where […]

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What if Accounting Firms were ‘Apps?’

12 ways the app phenomenon could change the way you think about your practice, from Hitendra Patil…

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How to Cut Tax Prep Costs with Scanners

Beating the rush to front-end scanning. By Roman H. Kepczyk Quantum of Paperless Most tax clients will continue to deliver their organizers and supporting tax documents to firms on paper. So firms are learning quickly how to effectively scan and manage those tax documents at the lowest possible cost.

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No More Printouts at CPE Programs?

Tech advice for everyday use. By Ed Mendlowitz The CPA Trendlines Practice Doctor QUESTION: I always like to take notes on the handouts when I attend CPE programs. Now all the handouts are provided digitally and it forces me to sometimes print out as much as 400 or 500 pages before I go to the program. How can I get the sponsors to provide printed copies? RESPONSE: Things change. What worked yesterday doesn’t always work today.

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Why Firms Need Document Retention Standards

Two steps can set your firm on the right path. By Roman H. Kepczyk Quantum of Paperless Managing digital files is in many ways similar to managing paper files in that the firm must have standards for who can create a document, add to or edit a document, file it and eventually purge the file. Unfortunately as digital files are on the network and “out of sight,” many firms are not really aware of:

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Is Your Network Drive a Disaster Waiting to Happen?

Cloud systems can ease the burden at upgrade time. By Roman H. Kepczyk Quantum of Paperless The network drive in most firms is not very well organized and needs the most cleanup. This happens because it is usually managed with Windows Explorer, which allows almost anyone to create or access a file anywhere on the drive. MORE ON TECH SPENDING: Digital Fax Has Benefits You May Be Ignoring | Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | When to Adopt Microsoft’s New Office Apps | How to Choose the Right Backup System | How […]

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Intranet Is the Best Place for Firm Knowledge

Intranets are the best way to capture and centralize firm knowledge. By Roman H. Kepczyk Quantum of Paperless Firm knowledge and information is usually stored in one of four “buckets.” The most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. Files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files.

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Accountants Court Extinction as Clients Race Ahead with New Technologies

Too many accounting firms are risking extinction by failing to keep up with their clients, a top Thomson Reuters executive tells 1,300 professionals at the company’s annual users’ conference in Washington. New Thomson Reuters survey of accounting firms shows:

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Digital Fax Has Benefits You May Be Ignoring

3 ways to maximize your system. By Roman H. Kepczyk Quantum of Paperless Accounting firms striving to capture all data in a digital format need to go beyond paper and include fax and voicemail systems as well. At leading firms today, 66 percent of firms have a digital fax system that integrates with email for digital delivery, 37 percent are using video calling, and 27 percent use instant messaging. MORE ON TECH SPENDING: Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | When to Adopt Microsoft’s New Office Apps | What Windows 8 Means for How Accountants Will Work in […]

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