Beating the rush to front-end scanning. By Roman H. Kepczyk Quantum of Paperless Most tax clients will continue to deliver their organizers and supporting tax documents to firms on paper. So firms are learning quickly how to effectively scan and manage those tax documents at the lowest possible cost.
Topic: tech trends
Tech advice for everyday use. By Ed Mendlowitz The CPA Trendlines Practice Doctor QUESTION: I always like to take notes on the handouts when I attend CPE programs. Now all the handouts are provided digitally and it forces me to sometimes print out as much as 400 or 500 pages before I go to the program. How can I get the sponsors to provide printed copies? RESPONSE: Things change. What worked yesterday doesn’t always work today.
Two steps can set your firm on the right path. By Roman H. Kepczyk Quantum of Paperless Managing digital files is in many ways similar to managing paper files in that the firm must have standards for who can create a document, add to or edit a document, file it and eventually purge the file. Unfortunately as digital files are on the network and “out of sight,” many firms are not really aware of:
Cloud systems can ease the burden at upgrade time. By Roman H. Kepczyk Quantum of Paperless The network drive in most firms is not very well organized and needs the most cleanup. This happens because it is usually managed with Windows Explorer, which allows almost anyone to create or access a file anywhere on the drive. MORE ON TECH SPENDING: Digital Fax Has Benefits You May Be Ignoring | Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | When to Adopt Microsoft’s New Office Apps | How to Choose the Right Backup System | How […]
Intranets are the best way to capture and centralize firm knowledge. By Roman H. Kepczyk Quantum of Paperless Firm knowledge and information is usually stored in one of four “buckets.” The most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. Files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files.
Too many accounting firms are risking extinction by failing to keep up with their clients, a top Thomson Reuters executive tells 1,300 professionals at the company’s annual users’ conference in Washington. New Thomson Reuters survey of accounting firms shows:
3 ways to maximize your system. By Roman H. Kepczyk Quantum of Paperless Accounting firms striving to capture all data in a digital format need to go beyond paper and include fax and voicemail systems as well. At leading firms today, 66 percent of firms have a digital fax system that integrates with email for digital delivery, 37 percent are using video calling, and 27 percent use instant messaging. MORE ON TECH SPENDING: Wireless Is Hot, and Here’s How to Handle It | How Safe Is Your Internet Lifeline? | New Tech Tools for the 24/7 Accounting Firm | The Single Best Defense Against Computer Viruses | When to Adopt Microsoft’s New Office Apps | What Windows 8 Means for How Accountants Will Work in […]
Two strategies to minimize business risk from Internet failure. By Roman H. Kepczyk Quantum of Paperless The Internet has had a profound impact on accounting firm operations and communications. What if you lost your Internet connection? On April 13?
51% plan new hiring now and into next year. For 2015, 81 percent percent of small businesses forecast a revenue increase, with 21 percent expecting to grow more than 100 percent, according to a new Xero survey. The study also shows that employing an accountant pays off. SMBs (small and medium-size businesses) that use an accountant with online accounting software enjoyed a 16 percent increase in revenue over businesses that use online accounting software without an accountant. And using more accountants equals more revenue, says the study released by a cloud accounting software maker.
SMBs say cloud accounting is the last thing they want. Accountants are encountering extraordinary difficulties in getting their small- and mid-size business clients to adopt cloud computing, according to new research findings made available first to CPA Trendlines. Accounting is the last operation small business wants to update. Everything else comes first, according to Software Advice, Austin, Texas-based accounting technology reviews company. Key Findings: Over half of respondents express moderate to high levels of confidence in cloud-based accounting solutions, with 32 percent indicating “moderate” confidence. With 5 percent already using cloud accounting, only 16 percent more are likely to move ahead anytime soon. The top concern with cloud-based accounting, cited by 46 percent of small business owners, is security. Cost […]
By Ed Mendlowitz The CPA Trendlines Practice Doctor QUESTION: I have a small firm and I’m overwhelmed with all the new technology things I’m hearing about. How can I keep up to date? RESPONSE: I personally am astounded at what is out there. It is way beyond me. RELATED SURVEY RESULTS: How Accountants Keep Up with Tech Trends Here are 10 ways you can stay ahead of the curve:
The virtual workplace has arrived. And it’s paying off. By Roman H. Kepczyk Quantum of Paperless One of the key components in optimizing firm production is providing the capability for firm personnel to work from anyplace, at any time, at their own convenience. So give your people access to the resources needed whenever and wherever they are. They will get more work done in less time. Here’s how.