If you still have a tape drive, you won’t for long. By Roman H. Kepczyk Quantum of Paperless Your firm’s safety net in the event of any disaster is your data backup. It better be consistently performed and securely stored offsite. Typically, firms have a problem when their old backup systems fail or the tapes don’t complete because there’s too much data to fit. This is becoming a common problem as more data and more applications add significantly more volume, making the backup application require more storage and a longer running time to complete. MORE ON TECH SPENDING: Moving to the Cloud? Do These 6 Things First | 4 Steps to Save On Hardware Spending | In a Pinch, Use Your […]
Topic: tech trends
Randy Johnston, CEO and founder, Network Management Group, Inc.; Leslie Garrett, Ph.D., CEO of Insight Research Group; and Brian Tankersley, editor of the publication announce the release of their 2nd Annual Accounting Firm Operations and Technology Survey eBook. The survey is published in cooperation with CPA Trendlines. “We are very pleased with this year’s survey participation, we have respondents from all 50 states and our number of respondents doubled over last year’s results, further validating the data,” said Garrett. Available for sale exclusively at Store.CPATrendlines
And what to do about it. By Kenneth J. Mackunis Aon Affinity Why worry? The quick answer: Client files are worth large sums of money! A CPA’s confidential client data, such as names, addresses, dates of birth and Social Security numbers, provide a target-rich environment for thieves. Tax refund fraud is the No. 1 cyber crime facing CPAs today, according to the AICPA. Criminals use stolen records to file phony tax returns and receive refunds. The IRS issued 1.1 million refunds to people using stolen Social Security numbers in 2012, which resulted in fraudulent tax refunds of $3.6 billion.
How to know when to scrap your old server. By Roman H. Kepczyk Quantum of Paperless In almost every firm, the core computers used for all applications are internal file servers. Down time for a day or two is a disaster. If that out-of-service stoppage stretches to a week or more, your partner income will suffer measurably. MORE ON TECH SPENDING: 4 Steps to Save On Hardware Spending | In a Pinch, Use Your Phone as a Scanner | Do You Have 3 Computer Monitors? Why Not? | Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ […]
Accountants must define categories of expenditures. By Donny C. Shimamoto, CPA.CITP IntrapriseTechKnowlogies If you think the brainiacs in the IT department are going to tell you how to divvy up their budget into capital and operating expenditures, you’re in for a surprise, and not necessarily a good one. IT people are smart, but they aren’t accounting smart, which, as we all know, is a very special kind of smart.
Where laptops rule at CPA firms today. By Roman H. Kepczyk Quantum of Paperless Getting the right mix of mobility is critical for firms today. Today’s rule of thumb is that everyone who works out of the office one day or more per week should have a laptop as their only machine. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Streamlining Bill-Paying at CPA Firms | Automating Bank Deposits Offers Instant ROI | The 3 Reasons Firms Are Migrating to Digital Timesheets | Digital Tools Streamline Audit Production | Going Paperless Means Convincing Clients First | How to Cut Tax Prep Costs with Scanners | Making Digital Tax Process […]
One question leads to another. By Donny C. Shimamoto IntrapriseTechKnowlogies Budget talks between accounting and information technology departments can get pretty complicated. Accountants know budgets; IT folks know IT. Not many people know both. RELATED: IT Hardware Gets Even More Complex (Great!) | How Accounting Geeks and Techie Nerds Can Play Nicely Together But you don’t have to know both if you know the right questions. One area of special concern is budgeting for subscriptions to software.
With upfront scanning, 78 percent leverage on-screen review. By Roman H. Kepczyk Quantum of Paperless One of the keys to optimizing accounting firm production processes is capturing information at its “root” source – the moment data enters your firm, regardless of the format – mail, fax, email or on a flash drive. MORE ON TECH SPENDING: Standardize QuickBooks Support for Clients | How to Choose the Right Client Portal Solution | Automating Bank Deposits Offers Instant ROI | How to ‘Go Digital’ when Partners Demand Monthly P&Ls on Paper | Digital Tools Streamline Audit Production | Tech Tools for Today’s Properly Equipped Field Audit Teams | How to Cut Tax Prep Costs with Scanners | Why Firms Need Document Retention Standards […]
Some questions for both accountants and IT. By Donny C. Shimamoto IntrapriseTechKnowlogies Budget season is a good time for accountants and IT wonks to get together for a heart-to-heart about hardware. Computers and peripherals aren’t like the hardware of yore. They’re omnipresent in the organization. They have strings attached. They have special issues in obsolescence. Sometimes it’s hard to draw a line between hardware and software. RELATED: How Accounting Geeks and Techie Nerds Can Play Nicely Together Here is a suggested a series of questions that accountants and IT wonks should address as they make budget decisions. Here are a few of the ones that relate to hardware: