How to Transfer Files Securely

Portals should integrate with your workflow software.

By Roman H. Kepczyk
Quantum of Paperless

When dealing with digital files, the most effective way to transfer them is electronically over the internet either with secured email or through a portal.

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Many firms have emailed clients copies of tax returns and financial statements over the years. Unfortunately, this is not always the most secure method as the firm does not have control of the various internet service providers and the relay servers between the firm’s email server and the client’s email account.

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Roman H. Kepczyk



About the Author

Quantum of Paperless CVR v2 2011

Roman H. Kepczyk, CPA, is the author of Quantum of Paperless: The Partners Guide to Accounting Firm Optimization

He serves as Director of Firm Technology Strategy for Right Networks, helping firms throughout North America effectively use information technology and accounting applications by optimizing their tax, audit and administrative production workflows.

Click here for more by Roman Kepczyk

He is the author of:
Quantum of Paperless: The Partners Guide to Accounting Firm Optimization

He is a contributing author to
Bridging the Gap: Strengthening the Connection between Current and Emerging Leaders in the CPA Profession

He has spent the past 20 years consulting exclusively with CPA firms and prior to that, 10 years with the CPA firm of Henry & Horne, Arizona’s largest regional firm, where he was the partner in charge of the firm’s Management Advisory Services and PC Consulting practices. Roman also served as the firm’s administrative partner where he oversaw internal accounting, marketing, human resources, and was responsible for the creation and implementation of the firm’s technology plan and budget. He is a former member of the AICPA PCPS Executive Committee and a former Chairman of the AICPA’s Information Technology Executive Committee. He has served as a member of other AICPA initiatives, including the Special Committee on Enhanced Business Reporting, eBusiness Task Force, IT Best Practices, IT Research, IT Practices Committees, and Group of 100 projects. In addition, he is a former Chairman of the AICPA Top Technologies Task Force. Roman was named by INSIDE Public Accounting as one of the profession’s Most Recommended Consultants for each of the years from 2004 through 2014, CPA Practice Advisors Top 25 Thought Leaders for 2011 through 2015, and Accounting Today’s Most Influential People for the years 2000 through 2005, 2011, 2013 and 2014. Roman is also an Advisory Board Member to the Association for Accounting Administration and has served on the Board of Directors of the Arizona Society of CPAs. On a technical level, Roman is an AICPA Certified Information Technology Professional (CITP) and a Certified Lean Six Sigma Black Belt (LSS BB). He authored technology chapters for the PPC MAP Handbook, PPC Guide to Paperless Engagements, and sections of the AICPA MAP Handbook.

Click here for more by Roman H. Kepczyk