OUTLOOK & ANALYSIS

How to Control Duplicate Payments

In today’s paperless world, it’s tougher to keep track.

Accounts payable guru Mary Schaeffer tells AICPA Insider readers:

With all the new payment and invoice delivery options now available, every CPA firm needs to be concerned about:

  1. Payments being made twice using two different payment types;
  2. Professionals in multiple departments making payments and not using rigid standards to avoid duplicate payments;
  3. Unscrupulous employees or vendors taking advantage of increased “opportunities” to hide a duplicate payment and enriching themselves at your organization’s expense.

See original.

One Response to “How to Control Duplicate Payments”

  1. Teresa Howell

    I use, and show my clients how to use, the accounts payable feature in QB. It is a great way to avoid paying invoices twice, since the software alerts you if you enter an invoice number for a vendor that has already been entered. I think most accounting software should have a similar feature.