Document Management Requires Firm Standards

Businessman jumping with papers stuck to himTry to project your future space needs.

By Roman H. Kepczyk

The network drive in most firms is not very well organized and requires the most cleanup.

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This happens because it is usually managed with Microsoft Windows Explorer, which allows almost anyone to create or access a file anywhere on the drive. Unfortunately, there is seldom a firm standard that is adhered to, allowing users to create files with any naming convention they want and store it anywhere they please. The result can be files that are hard to find and slow to search across the network.