The New Risks in Cloud Efficiencies

Illustration of bandwidth useYou need a whole new set of backup and recovery strategies.

By Roman H. Kepczyk
Quantum of Paperless

The internet has undoubtedly had a profound impact on firm communications.

MORE: Remote Access Requires Planning | SURVEY: Only 32% of Firms Providing Non-Phone Devices | Jumping to Windows 10 | SURVEY: How Many Firms Run on Dashboards? | Today’s Best Laptops for Accountants | Scanners: How The Smart Firms Do It
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It has become the primary driver toward the next generation of accounting applications that run entirely on the web through "cloud" computing.

We have two main recommendations to avoid disruptions, or worse, a major disaster.

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Plan Right for Remote Access

Woman sitting outside with laptop and smartphoneDon't forget about security.

By Roman H. Kepczyk
Quantum of Paperless

One of the key components in optimizing firm production is providing the capability for firm personnel to work from any place, at any time, at their own convenience.

MORE: SURVEY: How Many Firms Use Unified Messaging? | The Best Defense Against Malware | SURVEY: 59% Deliver Invoices on Paper | Is It Time to Update Your Offsite Backups? | SURVEY: The Trouble that Lurks in Old Files | Report Monthly on Tech KPIs
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Allowing experienced firm personnel the ability to work remotely is also one of today’s key employee retention strategies.

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The Best Defense Against Malware

"Update" key on computer keyboardManage your software updates proactively.

By Roman H. Kepczyk
Quantum of Paperless

Every firm has concerns about their systems being hacked, getting attacked by a virus or malware, or being the victim of ransomware that encrypts all the firm's data. The latest CPAFMA survey finds an increase in firms impacted by ransomware.

MORE: SURVEY: Only 32% of Firms Providing Non-Phone Devices | Be Careful with Microsoft Office Upgrades | SURVEY: Have You Dumped Manual Invoices Yet? | File Server Replacement Not for the Inexperienced | SURVEY: When Firms Track CPE Digitally | Only 14% Go Digital to Manage Recruiting
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The vast majority of these virus and malware issues can be effectively negated with one simple process: Keep your software updated on your servers and individual workstations.
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Be Careful with Microsoft Office Upgrades

Consider more training on productivity applications.

By Roman H. Kepczyk
Quantum of Paperless

To be effective in business today, every member of your firm must optimally utilize the Microsoft Office suite at an intermediate to advanced level for Outlook, Excel and Word.

MORE: Jumping to Windows 10 | SURVEY: Have You Dumped Manual Invoices Yet? | File Server Replacement Not for the Inexperienced | SURVEY: When Firms Track CPE Digitally
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The CPAFMA 2018 IT Survey found that 45 percent of responding firms had standardized on Office 2016 (including Office365 users), 31 percent had standardized on Office 2013 and 23 percent on Office 2010. Firms have traditionally been behind the adoption curve because of the lag time of accounting vendors supporting the latest version, particularly for audit engagement binders.
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Jumping to Windows 10

Words "time for an update" on clock faceAnd new processors, drives, and RAM you need.

By Roman H. Kepczyk
Quantum of Paperless

Okay, we all know that the Microsoft Windows operating system is preferred to run computers by the primary vendors to the accounting profession.

MORE: SURVEY: Have You Dumped Manual Invoices Yet? | Is It Time to Update Your Offsite Backups? | SURVEY: Who Stores CPE Certificates Digitally? | SURVEY: Digitizing Employee Evaluations | The Five Rules of Smart Tech | SURVEY: Paper Beats Electronic for Paying Bills | 2019: The Biggest Tech Changes Yet
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While firms don’t place too much emphasis on the workstation operating system, one significant issue that firms can’t overlook is increasing computer memory to ensure computers function optimally with today’s multimonitor requirements and the multitude of concurrent applications your staff will be running, which can impact your Windows version decision.
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Is It Time to Update Your Offsite Backups?

Composite image of hand writing with markerAnd don't forget encryption.

By Roman H. Kepczyk
Quantum of Paperless

Your firm’s safety net in the event of ANY disaster is your data backup. It better be consistently performed and securely stored offsite.

MORE: SURVEY: How Many Firms Run on Dashboards? | File Server Replacement Not for the Inexperienced | SURVEY: When Firms Track CPE Digitally | SURVEY: Only 14% Go Digital to Manage Recruiting | SURVEY: 71% Use Remote Check Scanners | SURVEY: Are You Still Writing Paper Checks? | Your IT Strategic Plan Needs a Budget
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Typically, firms have a problem when the process they relied on to make the backups didn’t work or was not complete because new servers, drives or directories were added but not updated in the backup program. This is becoming a common problem as more data and more applications add significantly more volume, making the backup application require more storage and a longer running time to complete.

Here's what you need to do:
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