OUTLOOK & ANALYSIS

Streamlining Bill-Paying at CPA Firms

Woman entering credit card information on laptopA dedicated credit card is the solution.

By Roman H. Kepczyk
Quantum of Paperless

Processing accounts payable is another of the manually intensive processes within the firm’s administrative department that can be significantly streamlined through digital processes.

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Consider how many “touches” a single payable creates:

  • receipt of the invoice,
  • timing of payment in a folder,
  • writing the check and attaching the stub,
  • sending it to an owner for signature,
  • filing a copy of check with backup in its own folder, and
  • stuffing, sealing and sending the check to the vendor.

Now imagine doing this a hundred times per month, every month. Imagine the volume of physical accounts payable vendor files both onsite and in storage, that can be eliminated by storing these images digitally.