Retaining Documents: How Long and Who Decides?

Finger pressing delete keyRepeat as necessary: You don’t have to keep everything.

By Roman H. Kepczyk
Quantum of Paperless: Technology Guide & Checklist

Managing digital files is in many ways similar to managing paper files in that the firm must have standards for who can create a document, add to or edit a document, file it, and eventually purge the file. Unfortunately, as digital files are on the network and “out of sight,” many firms are not really aware of what files are stored, the most current versions and whether or not they should be deleted.

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As firms transition to the “less paper” environment, it is recommended that they implement a digital document retention policy and make users accountable for adhering to this policy.