The 4 Buckets of Firm Knowledge

Four empty metal bucketsPower BI is gaining on Excel for dashboards.

By Roman H. Kepczyk
Quantum of Paperless: Technology Guide & Checklist

Firm knowledge and information is usually stored in one of four “buckets.” The most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. Files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files.

MORE: Why Digital Communications Matter | The Case for Wireless Broadband Access | Maximize Your Office 365 ROI | How the Cloud Impacts Server Replacement | Capturing Documents at the Source
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

The second bucket for more advanced firms is a document management application where final documents can be archived in alignment with a comprehensive document retention plan and easily searched. The 2019 CPAFMA survey pointed to 30 percent of firms utilizing their document management application for intranet purposes.
READ MORE →

SURVEY: Firm Size Matters in Tax Software Choice

PLUS: More trends and insights from annual operations and technology survey.

By Randy Johnston and Brian Tankersley
The Accounting Firm Operations and Technology Survey

The tax, practice management, and time & billing software a firm chooses depends heavily on the size of the firm, according to the new Accounting Firm Operations and Technology Survey.

MORE: Top Challenges? Staffing, Staffing, Staffing
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

Dell far and away leads the hardware wars, and Fujitsu remains the top name in scanners but Canon is gaining ground. VMware tops virtual server use and older operating systems are being ushered out the door and Windows 10 adoption stands at 93.1 percent.
READ MORE →

Add Live Captions to Your Zoom Meeting

screenshot of captioned Zoom meetingIt’s arguably the most consumer-facing such technology out there.

By Rick Richardson

Zoom calls will now come with the option of live captions, in a move that’s likely to make life easier for remote workers whose attention spans suffer steep declines during online meetings.

MORE TECH THIS WEEK: AI Is Open to Anyone with Passion | Unlock Your Flash Drive with Your Phone | Go from Work-from-Home to Work-Anywhere | Global Tokenization Standards in the Works | One ‘Mega’ Data Breach Can Cost a Company $392 Million | How Your New Car Could Double as a Doctor
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

Otter.ai, a Los Altos, CA startup, is expanding its technology to enable speakers on a Zoom call to see their words turned into accurate captions in real time. This should put an end to the unfortunate miscommunications frequently caused by remote collaboration tools.
READ MORE →

Why Digital Communications Matter

Voicemail word cloud… but don’t forget security.

By Roman H. Kepczyk
Quantum of Paperless: Technology Guide & Checklist

We’ve said that firms should strive to capture all data in a digital format at its “root” source. This goes for services such as the firm’s fax and voice mail systems as well.

MORE: The Case for Wireless Broadband Access | Internet Bandwidth: How Much Is Enough? | The Right Tech Tools for COVID Work-from-Home | Maximize Your Office 365 ROI | Why You Need Windows 10 with Automatic Updates | It’s 10 p.m. Do You Know Where Your Backups Are? | How the Cloud Impacts Server Replacement | Laptops vs. Desktops | The Best Scanners to Buy Today | Capturing Documents at the Source | The More Monitors, the Better
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

Traditional inbound faxes are usually printed from a fax machine and then hand-delivered to the recipient’s desk. In some cases, this fax image is actually rescanned and emailed to the recipient. While this is a step toward digital delivery, today’s digital fax systems deliver a digital image to the recipient via email, so they can access them within their email.
READ MORE →

AI Is Open to Anyone with Passion

Learning must shift as skills become obsolete.

By Rick Richardson

Students will have to “learn how to learn” instead of focusing on skills and specific tools. Most content will become obsolete within two years, says Dr. Simon See, head of computing giant NVIDIA’s artificial intelligence (AI) technology center.

MORE TECH THIS WEEK: Unlock Your Flash Drive with Your Phone | The 2020s Will Demand More from Your Tech | 5G Timeline for Vehicle Automation | Three COVID-19 Opportunities for Robots | FBI Warns of Back Doors in Chinese Tax Software | Zoom Will Offer End-to-End Encryption to All Users | castAway Gives Your Smartphone an Extra Screen
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

“Technology is moving so fast, and you have to keep adopting new skills. What you have to learn is the methodology of learning new things. You must learn how to learn new things,” he said.
READ MORE →

The Case for Wireless Broadband Access

Illustration of network with city backgroundDon’t rely on whatever your client provides.

By Roman H. Kepczyk
Quantum of Paperless: Technology Guide & Checklist

One of the revolutions in remote connectivity is found within your cell phone as digital cellular providers have beefed up and expanded their networks to provide reliable internet access to remote devices. Today, the vast majority of the United States and Canada has access to the internet through the 4G digital cellular network at speeds of 1Mpbs or more, which is adequate for remote access to most applications, particularly those hosted by cloud providers.

MORE: Internet Bandwidth: How Much Is Enough? | The Right Tech Tools for COVID Work-from-Home | It’s 10 p.m. Do You Know Where Your Backups Are?
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

The key today is to determine which service provider is the best in your firm’s specific area of operations.
READ MORE →

Unlock Your Flash Drive with Your Phone

flash drive and smartphonesNew gadgets for the work-from-anywhere accountant.

By Rick Richardson

There are a lot of encrypted USB flash drives out there. You plug them in, and either there’s an on-screen popup that asks for your passcode, or some sort of physical keypad that is used to gain access.

MORE: The 2020s Will Demand More from Your Tech | Microsoft Takes Down Malware Network | Alexa’s Moving into Your Next Apartment | Can Google Kill the Business Card? | Creative New Business Models and Strategies for the Virus Era | Free Service Makes Better Passwords | What Wi-Fi 6E Means for You
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

But what about transferring the unlocking mechanism to a mobile device – such as a smartphone or your Apple Watch?
READ MORE →

Internet Bandwidth: How Much Is Enough?

Illustration of bandwidth useWhat about redundancy?

By Roman H. Kepczyk
Quantum of Paperless: Technology Guide & Checklist

The internet has undoubtedly had a profound impact on firm communications. It has become the primary driver toward the next generation of accounting applications that run entirely on the web through “cloud” computing.

MORE: The Right Tech Tools for COVID Work-from-Home | Maximize Your Office 365 ROI | How the Cloud Impacts Server Replacement | Capturing Documents at the Source
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

Before we get ahead of ourselves discussing cloud opportunities, we have to assess how the internet is used within your firm today. Most likely the internet is

  • a digital pipeline,
  • a conduit for communications, updates, research and backups, and
  • a platform for exchanging files with clients.

READ MORE →

The 2020s Will Demand More from Your Tech

person looking at skyline through telescopePrepare now for the future.

By Rick Richardson

If ever there was a decade that announced itself so defiantly in the first year, it’s the 2020s. With so much change and volatility already, 2020 has proven this decade will be dramatically different than the one before it. IT and business leaders must prepare for 10 years unlike any others.

MORE TECH THIS WEEK: Microsoft Takes Down Malware Network | Go from Work-from-Home to Work-Anywhere | Global Tokenization Standards in the Works | One ‘Mega’ Data Breach Can Cost a Company $392 Million | How Your New Car Could Double as a Doctor | AI Called Upon to Fight Pandemic | Texas Court Holds First U.S. Jury Trial Via Videoconferencing | Thunderbolt Flaw Lets Hackers Steal Your Data
GoProCPA.comExclusively for PRO Members. Log in here or upgrade to PRO today.

For IT and business leaders, success in the 2010s meant capitalizing on innovative commercial IT (think cloud and mobile). As the decade went on, many of those firms began leveraging the same commercial platforms, looking and feeling very similar to their customers. Forward-thinking organizations began examining how digital differentiation could give them a leg up and then – wham! – 2020 came in with a bang.
READ MORE →